Eastern Health employs a fee structure for research proposals. These fees are in line with those charged by other similar institutions in Victoria. The National Statement indicates:

“Institutions that individually or jointly establish Human Research Ethics Committees should adequately resource and maintain them. Resourcing should be sufficient to enable HRECs:

  • to satisfy the requirements for sound ethical review;
  • to communicate well with researchers;
  • not to charge fees where doing so would discourage research the institution has an obligation to support.”

(Section 5.1.26, the National Statement on Ethical Conduct in Human Research, 2007)

Fees are paid into a designated account and are used to defray the costs associated with the administration and resourcing of the Human Research Ethics Committee and the Office of Research and Ethics.

The payment of fees will not compromise the integrity of the process of ethical review or monitoring of approved research. Higher fees will not be charged for expedited review.

  • no fees are payable by Eastern Health staff
  • low fees apply to projects initiated by non-profit making organisations and external non-Eastern Health researchers
  • standard fees apply to commercially initiated projects

ALL research applications are subject to the payment of application fees as described below, whether applications are submitted for review by Single Site Ethical Review pathway or the Multi-site Ethical Review pathway. REQUEST FOR FEE WAIVER WILL NOT BE CONSIDERED. Payment must be submitted with Application (at the same time).

The fee schedule and payment process will be reviewed every 12 months.

Fees applicable from 01 December 2013 (last reviewed in October 2013). Current fees are shown on the tax invoice available for download

 COMMERCIALLY INITIATED AND SPONSORED PROJECTS

(These fees apply where research is conducted at Eastern Health, whether or not the application is reviewed by the Eastern Health Human Research Ethics Committee, or another Research Ethics Committee under the Multi-centre Ethical Review pathway)
ALL new study submissions
(All new applications, including low risk/ projects)

–    one Eastern Health site

  $5,500 plus GST
 ALL new study submissions
(All new applications, including low risk/ projects)

–    two or more Eastern Health sites
–    eg Box Hill Hospital and Maroondah Hospital

  $6,500 plus GST
ALL new study submissions

–    Early Phase – eg Phase I studies

 Additional fee applies if external expert review is required. To be determined on a case by case basis.
Addition of a Sub-study  $2,000 plus GST
Protocol Amendments initiated by a commercial sponsor
(including ALL protocol amendments – fee does not vary according to volume of changes)		  $650 plus GST
Investigator Drug Brochure updates $100 plus GST
Participant Information and Consent Forms changes

Notifications of deviations, safety events and progress reports

 Nil

Nil

NOT FOR PROFIT COLLABORATIVE GROUP PROJECTS AND INVESTIGATOR INITIATED PROJECTS
 ALL new study submissions – projects that are externally initiated by not for profit organisations, eg:

–    Unaffiliated University departments
–    Research collaborative groups

–    Other health departments

  $600 plus GST
 ALL new study submissions – projects that are externally initiated by non Eastern Health investigators, including where some internal Eastern Health staff are listed as associate researchers  $600 plus GST
Projects from researchers from Eastern Health or affiliated organisations with allocated funding from external sources $600 plus GST
 ALL new study submissions – internally initiated projects

–    All new applications including low risk/quality assurance type projects for studies initiated by Affiliated University departments

–    Affiliated University departments are:

a)    Monash University Department of Medicine
b)    La Trobe University School of Allied Health
c)    Deakin University School of Nursing

  Nil

$250 plus GST

  • Payment must be submitted with application (at the same time).
  • Payment cannot be collated to documents if insufficient details are provided.

Compliant Tax Invoice (download)

  • A Compliant Tax Invoice must be completed for ALL payments.
  • Write clearly what the payment is for, eg new project application, protocol amendment, etc.
  • Include the Eastern Health reference.
  • If payment is for a new project application (not yet issued with Eastern Health reference), enter ‘NEW PROJECT’ where a reference is requested.

Cheque

  • Submit completed Compliant Tax Invoice and cheque with application documents
  • Cheque should be made payable to “Eastern Health”

Credit Card

  • Ensure your credit card has sufficient funds and whether any upper limit applies
  • Enter credit card details and signature on the Compliant Tax Invoice
  • Submit completed Compliant Tax Invoice with application documents

Electronic Funds Transfer (EFT)

  • Submit Compliance Tax Invoice and Remittance advice
  • Remittance advice must include: date of transfer, amount paid and bank account details
  • Insufficient details mean that money transferred cannot be collated to your application